The name of the Association shall be "The Haywards Heath and District University
of the Third Age" (hereinafter referred to as "the U3A").
The Object of the U3A is:
(i) The advancement of education and, in particular, the education of older people
and those who are retired from full time work by all means, including associated
activities conducive to learning and personal development
In furtherance of the above the U3A may:
i) purchase, take on lease or in exchange, hire and otherwise acquire and sell or
dispose of real or personal property and any rights and privileges which the U3A
may think necessary for the promotion of the objects;
iii) found and carry on schools and training courses and run lectures, seminars,
conferences and courses;
iv) encourage liaison with institutions of further and higher education;
v) encourage and assist in the formation and operation of area and regional groupings
of other U3As;
vi) receive donations, endowments, sponsorship fees, subscriptions and legacies
from persons desiring to promote the Objects of the U3A or any of them and to hold
funds in trust for the same;
(vii) do all such other lawful things as may be necessary for the attainment of the
above Objects or any of them and, so long as the U3A shall remain a registered Charity,
adhere to the regulations and requirements of the Charity Commissioners.
3.1 All middle-aged and older persons not in full time gainful employment who support
the Objects of the U3A shall be admitted to membership with the approval of the Committee
and upon payment of the annual subscription provided that they agree to abide by
this Constitution and any conditions properly imposed by the Committee.
3.2 The Committee may terminate membership of:
(i) anyone whose subscription and/or other fees due to the U3A remain unpaid after
six (6) weeks from the commencement of the subscription year
(ii) a member who acts in a way which is prejudicial to the U3A or brings it into
4.1 The Management of the U3A shall be vested in a Committee which shall consist
(i) at least five (5) and not more than twelve (12) elected members, including the
Officers (Chairman, Secretary and Treasurer);.
(ii) not more than two (2) ordinary members co-opted to the Committee who shall not
have full voting rights and whose term of service shall expire at the next following
Annual General Meeting;
(iii) additionally, persons with special expertise, who need not be members, may
be invited by the Committee to offer their services for such period as it may deem
appropriate; they shall not have voting rights.
4.2 Elections shall take place at the Annual General Meeting (AGM.)
(i) Nominations to the Committee including the Officers, duly agreed by the nominee,
shall be proposed and seconded and delivered in writing to the Secretary at least
two weeks before the date of the AGM.
(ii) the newly elected Committee shall take office at the conclusion of the AGM;
(iii) the Officers shall be elected to serve for a period of not more than three
(3) years but may stand for immediate re-election provided that they do not serve
for a period of more than six (6) consecutive years. Any former Officers may thereafter
stand for re-election to the Committee in any capacity after an intervening period
of one (1) year;
(iv) other Committee members shall be elected for one (1) year but may stand for
re-election provided they do not serve for more than a period of five (5) consecutive
years. Thereafter they may stand for immediate election as an Officer but cannot
stand for re-election as a Committee member until after an intervening period of
one (1) year
(v) Officers and Committee members may resign office by giving not less than twenty-one
(21) days notice in writing to the Secretary or the Chairman. The Committee is empowered
to fill any vacancy for an Officer by appointment from the membership. Any vacancy
for a Committee member other than an officer shall be filled by the non-elected
nominee who received the most votes at the last AGM. If there are no such nominees
the Committee has the power to fill such vacancies from the membership. If anyone
appointed under this clause wishes to continue on the Committee, he or she must stand
for re-election at the next AGM.
4.3 There shall be no fewer than four (4) Committee meetings a year.
4.4 The quorum for any Committee meeting shall be three (3) or one third of the Committee
members having voting rights, whichever is the greater.
4.5 At Committee meetings matters shall be decided by a simple majority of votes
of Committee members present. In the event of an equality of votes the Chairman
shall have a second or casting vote.
4.6 Special Committee meetings may be called at any time by the Chairman or by any
two members of the Committee upon seven (7) days' notice being given to all the Committee
members of all the matters to be discussed
4.7 The Committee may appoint sub-committees to which it may from time to time, and
for such time as it determines, delegate such of its powers and functions as it thinks
fit. Sub-committees shall report back to the Committee as soon as it is practicable
on actions taken under delegated powers.
4.8 The proceedings of the Committee shall not be invalidated by any defect in the
appointment, election or co-option of any member of any Committee or sub-committee.
4.9 The Secretary shall ensure that Minutes are kept of all committee, sub-committee
and general meetings.
5. ANNUAL AND SPECIAL GENERAL MEETINGS
5.1The Annual General Meeting shall be held once in each calendar year and not
later than the 30th April and not more than fifteen (15) months after the preceding
Annual General Meeting. At least twenty-one (21) days' notice shall be given in writing
to all members. A quorum shall be when ten per cent (10%) of the membership is present.
The business of the AGM shall include:
(i) receiving and approving the Chairman's Report
(ii) receiving and approving the Treasurer's Report and audited Accounts;
(iii) electing members of the Committee and, where appropriate, the officers in
accordance with Clause 4.2(iii);
(iv) appointing an Auditor for the Accounts;
(v) considering alterations to the Constitution subject to the requirements of Clause
(vi) considering any other Agenda items.
5.2 A Special General Meeting of the U3A may be convened at any time by a Resolution
of the Committee or upon a Requisition signed by twenty per cent (20%) or more of
the membership stating the object of the meeting. A meeting held on such a Resolution
of Requisition shall be called by the Secretary giving other members fourteen (14)
days' notice. A quorum shall be when twenty per cent (20%) of the membership is present.
5.2 The Chairman shall preside over any General or Special Meeting at which he or
she is present. In his or her absence the members shall elect a Chairman for each
5.4 Matters shall be decided by a simple majority of votes of members present. In
the event of an equality of votes the Chairman of the Meeting shall have a second
or casting vote.
5.5 Accidental omission to give notice to any member shall not invalidate the proceedings
of any General or Special Meeting.
6.1 All the income and property of the U3A shall be applied solely towards the Objects
of the said U3A and none of it shall be paid or transferred in any way to its Committee
members provided that nothing herein shall prevent the payment in good faith of reasonable
and proper remuneration to any employee, agent or servant of the said U3A (other
than a Committee member) and repayment of out-or-pocket expenses to members or Committee
members incurred in the course of the work of the U3A
6.2 The U3A shall have power to collect and accept donations and to issue appeals
for donations and to raise money by bequest and otherwise. Any money raised and received
may be retained by the U3A and used at the discretion of the Committee. No form of
permanent trading shall be undertaken in raising of funds.
6.3 The financial year of the U3A shall end on the 31st July each year.
6.4 The subscription year shall commence on 1st August.
6.5 The annual membership subscription shall be recommended by the Committee and
approved by the AGM.
6.6 As may from time to time be necessary for carrying out the work of the U3A the
Committee may engage, either permanently or on a fixed term contract, employees who
are not members of the Committee and may fix their terms and conditions of employment.
For purposes of employment law the Committee shall be the employer.
6.7 All proper costs, charges and expenses incidental to the management of the U3A
may be defrayed from U3A funds.
6.8 The Treasurer shall keep accounts of all the moneys received and expended on
behalf of the U3A and shall prepare and publish at the AGM such accounts, duly audited.
All monetary transactions shall be made through properly authorised accounts in accordance
with the directives of the Committee.
6.9 No Committee members shall be chargeable or responsible for loss caused by any
thing or act done or omitted to be done by him or her or any agent employed by him
or her or by any other Committee member although the employment of such agent was
strictly not necessary or expedient or by reason of any mistake or omission made
in good faith by any Committee member or by reason of any other matter or thing other
than wilful and individual fraud or wrongdoing on the part of the Committee member
who is sought to be made liable.
Any property of the U3A shall be vested in Trustees appointed for this purpose or,
where the appointment of Trustees is determined by the Committee to be inappropriate,
shall be deemed to be held jointly by all members of the Committee.
8. POWERS OF THE COMMITTEE
All matters not provided for in the Constitution relating to the U3A and not involving
an amendment to this Constitution shall be dealt with by the Committee.
9. ALTERATIONS TO THE CONSTITUTION
The provisions of this Constitution other than clauses 2, 10 and this one may be
amended with the assent of not less than two-thirds of the members of the U3A present
and voting at a General Meeting. Twenty-one (21) clear days' notice shall be given
to the members stating the intention to put forward such a resolution. No amendment
shall be made which would cause the U3A to cease to be a charity.
The U3A may at any time be dissolved by a Resolution passed by seventy-five per cent
(75%) majority of those present and voting at any meeting of the said U3A of which
at least twenty-one (21) clear days' notice stating the intention to put forward
such a Resolution shall have been sent to all members of the U3A. If any assets remain
after the satisfaction of all debts and other liabilities, such assets held by or
in the name of the U3 A shall be transferred to such charitable institutions or institutions
having objects similar to the U3A as the U3A shall decide.
CONSTITUTION OF HAYWARDS HEATH & DISTRICT UNIVERSITY OF THE THIRD AGE (U3A)
A MEMBER OF THE THIRD AGE TRUST AS AN UNINCORPORATED ASSOCIATION